How to Justify Your Terminology Project Goals

path-to-goalIn a previous post I talked about how to identify and write your SMART goals. Now we need to talk about how we go about justifying them.

First, you need to present your business case: a start-up document for your boss/client with the pros and cons of your project, based on the resources allocated, presenting the business issue (for example create a termbase), identifying project options (design it yourself/expert or buy CAT tool), benefits (see my section on the benefits of managing terminology), costs, risks, and scope. See also my section on the Terminology Business Case for more info.

In general terms, your business case should:

  1. Establish background to the proposal and its objective
  2. Identify the need or problem to be addressed
  3. Carry out cost-benefit analysis to decide if the investment is worthwhile
  4. Include preliminary requirements and estimates
  5. Analyze options and recommendations

A project feasibility study and a report of its findings should also be carried out: Technological (do we have enough resources?); operational (does it solve problems/are there people/social issues?); legal (are there privacy, security conflicts?), schedule (is the timeframe reasonable?); and financial (cost-benefit analysis).

The cost-benefit analysis (CBA) is probably the most challenging of all feasibility studies. It includes an assessment of the return on investment (ROI). You can check my section on ROI and benefits of terminology for more information. I’m sure they will be useful if you need to prepare your case.

Once a project goal is properly assessed and it is decided that the project is indeed feasible and will benefit you/company/client/stakeholders, then a formal authorization document is usually drawn up: the project charter, which will lead, in its turn, to another important topic: The Triple Constraint of projects. More on that to come.

Sources and further reading:

  1. Principles Project Management free online course. (Highly recommended).
  2. Developing a Business Case – Fact Sheet. Tasmanian e-government
  3. Factsheets and templates for initiating projects, including feasibility and business case templates. (Tasmanian e-government).
  4. Feasibility Study Fact Sheet. Tasmanian e-government
  5. Sample Feasibility Study and Cost-Benefit Analysis. Vermont Government Health.
  6. Excellent PowerPoint outlining main steps of Feasibility Study and Cost Benefit Analysis

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